A by-law relating generally to the conduct of the affairs of:
AMERICAN CHAMBER OF COMMERCE OF THE REPUBLIC OF THE FIJI ISLANDS
BE IT ENACTED as the general by-law of AMERICAN CHAMBER OF COMMERCE OF THE REPUBLIC OF THE FIJI ISLANDS (hereinafter called “the Chamber”) as follows:
1.1 In this by-law all other by-laws of the Chamber, unless the context otherwise requires:
(a) “Act” means the Companies Act, 1995 as from time-to-time amended and every time statute substituted and, in the case of such substitution, any references in the by-laws of the Chamber to provision of the Act shall be read as references to the substituted provisions in the new statute or statutes;
(b) “by-laws” mean any by-law of the Chamber from time-to-time in force;
(c) “Regulations” means any regulations made under the Act, and every regulation substituted and, in the case of such substitution, any references in the by-laws of the Chamber to provisions of the Regulations shall be read as references to the substituted provisions in the new regulations;
(d) “The Board” mean the members, for the time being of the Board of Directors hereby constituted;
(e) “The Chamber” means American Chamber of Commerce of the Republic of the Fiji Islands;
(f) all terms contained in the by-laws and defined in the Act or the Regulations shall have the meanings given to such terms in the Act or the Regulations; and
(g) the singular includes the plural and the plural includes the singular; the masculine gender includes the feminine and the neuter genders; the word “person” includes bodies corporate, companies, partnerships, syndicates, trusts and any association of persons; and the word “individual” means a natural person.
2 REGISTERED OFFICE
2.1 The registered office of the Chamber shall be in the Republic of the Fiji Islands at such address as the directors may fix from time-to-time by resolution.
3.1 The Subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance with these articles, and none other, shall be members of the Chamber and shall be entered in the Register of Members accordingly
3.2 Membership shall be divided into four classes, active, associate, honorary and overseas.
(a) American Citizens resident in Fiji and engaged in business activities (“active individual”).
(b) American business and industrial associations, established in Fiji, which may be represented in the Chamber by their resident agents (“active company”).
(c) Corporations or industrial associations organised under the laws of Fiji, in which American citizens or firms shall be found by the Board of Directors to have a controlling interest (“active company”).
(d) American Business and industrial associations with commercial or industrial interest in Fiji, but with no resident agent therein, which shall nominate a member or officer as the representative in the Chamber (“active company”).
3.3 Associate members shall be:
(a) Individuals of any nationality, who are in someway interested in trade or business between Fiji and the United States (“associate individual”).
(b) Any body of persons incorporated or registered under the laws of Fiji, which is in some way interested in trade or business between Fiji and the United States (“associate company”).
(c) Holding companies of any nationality and their subsidiary, which represent business or industrial associations in Fiji, which engage in trade or commerce with the United States (“associate company”).
3.4 Honorary members shall be:
(a) Elected annually by unanimous vote by the Board of Directors.
3.5 Overseas members shall be:
(a) Foreign companies or other institutions, either physically established or legally incorporated, who wish to be members of the Chamber even though they do not have any immediate commercial or other interests in Fiji.
4 ADMISSION OF MEMBERS
4.1 Membership of the Chamber shall be available on application to all persons or entities as set out in Article 3 above and to any other persons as the Board shall in its absolute discretion admit to membership.
4.2 When any person desires to be admitted to membership of the Chamber, he or she shall sign and deliver to the Chamber an application in such form as the Board shall require.
4.3 The Board may also invite to membership of the Chamber such persons as it believes fit; and upon acceptance by such persons of the Board’s invitation, they shall be duly entered as members in the Register of Members, provided, however, that the Board may in its sole discretion refuse membership to any applicant without having to assign any reason therefore.
5 ASSOCIATION YEAR AND MEMBERSHIP FEES
5.1 The Chamber’s financial year shall be 1st January to 31st December, or such other period as the Board may decide, and all membership and affiliation fees shall become due on the first day of the 2nd month of each financial year.
6 RETIREMENT AND EXPULSION OF MEMBERS
6.1 Any member of the Chamber who shall desire to retire shall signify such desire in writing to the Secretary and thereupon his name shall be removed from the Register of Members and he or she shall be deemed to have retired.
6.2 The Board may expel any member for the following reasons:
(a) Failure to pay outstanding dues and other charges owed to the Chamber;
(b) Non-fulfillment of rules adopted by the Chamber that are acceptable to its members;
(c) Any act or conduct contrary to the norms of the Chamber.
7 OFFICERS OF THE CHAMBER
7.1 The officers of the Chamber shall be as follows
(a) President As elected by the Membership
(b) Vice President As elected by the Membership
(c) Secretary To be appointed by the Board
(d) Treasurer To be appointed by the Board
and such other officers and servants as the Board think necessary.
7.2 The Secretary and the Treasurer shall be appointed by the Board for such term at such remuneration and upon such conditions as the Board may think fit; and any secretary or treasurer so appointed may be removed by the Board.
7.3 A provision of the Act or of these by-laws requiring or authorising a thing to be done by or to a member of the Board and the Secretary shall not be satisfied by it being done by or to the same person acting both as a member of the Board and as or in place of the Secretary.
7.4 In the case of the absence or inability to act of the President, the Vice-President, or any other officer of the Chamber, or for any other reason that the directors may deem sufficient, the directors may delegate all or any of the powers of such officer to any other officer, or to any director for the time being, provided that a majority of the Board of Directors concur therein.
7.5 The President: The President shall, if present, preside at all meetings of the directors and members, he or she shall sign all instruments which require his signature and shall perform all duties incident to the office, and shall have such other powers and duties as may from time-to-time be assigned to him by the Directors.
7.6 The Vice-President: The Vice-President shall be vested with all the powers and shall perform all the duties of the President in the event of the President’s absence or disability or refusal to act. The Vice-President shall have such powers and duties as may from time-to-time be assigned by the Directors.
7.7 The Secretary: The Secretary shall, when present, act as Secretary of all meetings shall have charge of the Minute Books of the Chamber and the documents and registers referred in the Companies Act, and shall perform such other duties as the President and the Board require of him or her.
7.8 The Treasurer: The Treasurer shall have the care and custody of all the funds and securities of the Chamber and shall deposit the same in the name of the Chamber in such bank or banks, or with such depository or depositories, as the Directors may direct and shall perform such other duties as the President and the Board require of him or her. He or she may be required to give such bond for the faithful performance of his or her duties as the Directors in their uncontrolled discretion may require, and no Director shall be liable for failure to require any bond for the insufficiency of any bond, or for any loss by reason of the failure of the Chamber to receive any indemnity thereby provided.
8 BOARD OF DIRECTORS
8.1 The management of the affairs of the Chamber shall be vested in a Board comprising a minimum of six members and a maximum of twenty members, as shall be decided by the Board from time-to-time.
8.2 The members of the Board shall be elected by secret ballot, the results of which shall be ratified at the Annual Meeting in each year. Directors shall hold office for a term of two years, a year, in this case, being the period of time between two Annual Meetings. At such Annual Meeting one-half of the Directors for the time being, or if their number is not a multiple of two, then the nearest one-half, shall retire from office. The directors to retire in each year shall be those directors who have served their term of office of two years or, in the case of the first and second Annual Meeting after the adoption of this Article, those members who have been longest in office since their last election, but as between persons who became directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by lot.
8.2.1 A retiring director shall be eligible for re-election.
8.3 The procedure for the secret ballot shall be as follows: Members shall be notified by circular at least eight weeks before the Annual Meeting of the names of the retiring Directors and Nominations invited for the vacancies. Deadline date for the receipt of Nominations shall be four weeks from the date of the circular. At least four weeks, but not more than 50 days, before the Annual Meeting, notice of the said meeting together with the agenda and the ballot papers shall be circulated with instructions as to the manner of voting. The return date for ballots shall be no later than seven days before the Meeting. Ballots may be deposited in a box displayed for that purpose at the Chamber, or sent by registered post to arrive by the ballot date. At least three days before the Annual Meeting the Nominations Committee shall meet to determine the results, which shall be announced by the President at the Annual Meeting. The results of the ballot shall be deemed to be the resolution of the Meeting.
8.4 The Board shall have power at any time from time-to-time to appoint a person to be a Director to fill a casual vacancy. A Director so appointed shall hold office until the expiration of that term of office held by the director vacating office.
8.5 The President and Vice-President are automatically Members of the Board of Directors, with the President, or in his or her absence, the Vice President, officiating as Chairperson of the Board. The President and Vice President respectively, will serve in those capacities for a period of one year each on such terms and conditions and at such remuneration as the Board may think fit, and subject to the terms of any agreement entered into in any particular case, the Board may also revoke such agreement. The President and Vice President shall be subject to termination if he or she ceases for any cause to be a Director of the Chamber, or if the Chamber in special meeting resolves that his or her tenure of office be terminated.
8.6 Should a President duly appointed vacate office for any reason during a term, the Vice-President shall immediately assume the office of President to serve for the remaining term and the Board will, as soon thereafter as possible, elect a Vice President. Should a Vice-President vacate office during a term, the Board shall as soon as possible elect one of its members as Vice-President to serve the remaining term on the same terms and conditions as the Vice-President vacating office. The President and Vice-president of the Chamber must be active members of the Chamber, and either American citizens or head of an American company operating in Fiji.
8.7 A President and Vice-President may be reelected for consecutive terms.
8.8 The majority of the Board members must be US companies or American citizens and that the President or the Vice President must be American a citizen or representative an American based firm.
8.9 The President of the Chamber, or in his absence the Vice-President, or other member of the Board nominated by the Board, shall preside as Chairperson at meetings of the Board, but if neither the President ,nor Vice-President, nor the other member of the Board (if any) so nominated is present within fifteen minutes of the time appointed for the meeting, or if none of them be willing to act as chairman, the members of the Board present shall choose one of their number to act as such.
8.10 The Board may meet together for the dispatch of business, adjourn and otherwise regulate their meetings as they think fit, but not less frequently than one meeting for each quarter of the calendar year. Questions at any meeting shall be decided by a majority of votes. In the case of an equality of votes the Chairperson shall have a second or casting vote. A member of the Board may, and the Secretary, on the requisition of a member of the Board, shall, at any time summon a meeting of the Board. Notice of any meeting must specify the purpose of, or the business to be transacted at the meeting. It shall not be necessary to give notice of the meeting of the Board to any member for the time being absent from Fiji.
8.11 The quorum necessary for the transaction of the business of the Board shall be three, of which at least two must be active members.
8.12 The Board may continue to act notwithstanding any vacancy in their body, but if and so long as their number is reduced below six in number, the continuing members may act for the purpose of increasing the number of members to that number or of summoning a special meeting of the Chamber, but for no other purpose.
8.13 The Board will have absolute control over all the affairs and property of the Chamber and shall prescribe, alter or cancel rules for the regulation of the Chamber, and shall exercise all such powers of the Chamber as they shall think fit except as otherwise provided by these articles.
8.14 The Board shall engage all such officers and servants as they may consider necessary and shall regulate their duties and fix their salaries.
8.15 All acts done by the Board, or by a committee of the Board, or by any person acting as a member of the Board shall, notwithstanding that it be afterwards discovered that there was some defect in the appointment of any such member of the Board, or person acting as aforesaid, or that they or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Board.
8.16 A resolution in writing signed by all the members of the Board for the time being entitled to receive notice of a meeting of the Board shall be valid and effectual as if it had been passed at a meeting of the Board duly convened and held.
8.17 A Director may, if all the directors consent, participate in a meeting of directors, or of any Committee of the Directors by means of such telephone or other communications facilities as permit all persons participating in the meeting to hear each other, and a director participating in such a meeting by such means is deemed to be present at that meeting.
9.1 The Board may delegate any of their powers to committees consisting of such member or members of their body as they think fit; any committee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the Board.
9.2 A committee may elect a chairperson of its meetings; if no such chairperson is elected; or if at any meeting, the chairperson is not present within five minutes after the time appointed for holding the same, the members may choose one of their members to be chairperson of the meeting.
9.3 A committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the members present, and in case of an equality of votes the chairperson shall have a second or casting vote.
10 EXECUTION OF INSTRUMENTS
10.1 Contracts, documents or instruments in writing requiring the signature of the Chamber may be signed by:
the President, or Vice-President, or Secretary, or Treasurer, together with the Executive Officer
and all contracts, documents and instruments in writing so signed shall be binding upon the Chamber without any further authorization or formality. The directors shall have power from time-to-time by resolution to appoint officers or persons on behalf of the Chamber, either to sign certificates for shares in the Chamber, and contracts, documents and instruments in writing generally, or to sign specific contracts, documents or instruments in writing.
10.2 Correspondence shall be signed by the Executive Officer and in his or her absence by the President.
11 EXECUTIVE OFFICER
The directors may from time-to-time appoint an Executive Officer and may delegate to him or her full authority to manage and direct the business and affairs of the Chamber (except such matters and duties as by law must be transacted, or performed by the directors, or by the members in special meeting) and to employ and discharge agents and employees of the Chamber, or may delegate to him any lesser power. He shall conform to all lawful orders given to him by the directors of the Chamber. He shall at all reasonable times give to the directors, or any of them, all information they may require regarding the affairs of the Chamber.
12 FOR THE PROTECTION OF DIRECTORS AND OFFICERS
12.1 No director or officer of the Chamber shall be liable to the Chamber for –
(a) the acts, receipts, neglects or defaults of any other director, or officer, or employee, or for joining in any receipt or act for conformity;
(b) any loss, damage or expense incurred by the Chamber through the insufficiency or deficiency of title to any property acquired by the Chamber, or for, or on behalf of the Chamber;
(c) the insufficiency, or deficiency of any security in, or upon which any of the moneys of, or belonging to the Chamber shall be placed out or invested;
(d) any loss, or damage arising from the bankruptcy, insolvency or tortious act of any person, including any person with whom any moneys, securities or effects shall be lodged or deposited;
(e) any loss, conversion, misapplication or misappropriation of, or any damage
resulting from any dealings with any moneys, securities or other assets belonging to the Chamber;
(f) any other loss, damage or misfortune, whatever which may happen in the execution of the duties of his or her respective office, or trust, or in relation thereto,
unless the same happens by, or through his or her failure to exercise the powers and to discharge the duties of his office honestly and in good faith, with a view to the best interests of the Chamber, and in connection therewith, to exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances.
12.2 Nothing herein contained shall relieve a Director or officer from the duty to act in accordance with the Act or regulations made there under, or relieve him from liability for a breach thereof.
12.3 The directors for the time being of the Chamber shall not be under any duty or responsibility in respect of any contract, act or transaction, whether or not made, done or entered into in the name, or on behalf, of the Chamber, except such as are submitted to, and authorized or approved by the directors.
12.4 If any Director or officer of the Chamber is employed by, or performs services for the Chamber, otherwise than as a Director or officer, or is a member of a firm or a shareholder, director or an officer of a body corporate, which is employed by or performs services for the Chamber, the fact of his being a member, director or officer of the Chamber shall not disentitle such Director or officer, or such firm or body corporate, as the case may be, from receiving proper remuneration for such services.
13.1 Annual Meetings shall be held once at least in every calendar year at such time (not being more than fifteen months after the holding of the last preceding annual meeting) and place as may be prescribed by the Chamber in annual meetings, and if no time or place is prescribed as the Board may appoint.
13.2 The meetings mentioned in the last preceding article shall be called Annual Meetings; all other meetings shall be special meetings.
13.3 The Board may, whenever members think fit, convene a special meeting, and shall on the requisition of members in accordance with these bylaws, forthwith proceed to convene a special meeting. If any time there is not within Fiji sufficient members of the Board to form a quorum, any member of the Board, or any two members of the Chamber, may convene a special meeting in the same manner convened by the members of the Board.
13.3 Subject to the provisions relating to Special Resolutions, ten days notice of any Annual Meeting (exclusive of the day on which the notice is served or deemed to be served, but inclusive of the day for which notice is given) specifying the day, hour and place of the meeting, shall be given to the members entitled to be present and to vote at Annual Meetings of the Chamber in a manner hereinafter mentioned, or in such other manner as may from time-to-time be prescribed in the Chamber in Annual Meetings, but the accidental omission to give any such notice to any member or the non-receipt of such notice by any member shall not invalidate the proceedings at any Meeting. With the consent of all the members entitled to receive notice of some particular meeting, that meeting may be convened by such shorter notice and in such manner as those members think fit.
13.4 The notice convening a special meeting shall state the general nature of any business intended to be transacted thereat, other than the consideration of the accounts and balance sheets, the ordinary report of the Board, and the report of the auditors, the election of the officers and members of the Board and the appointment and remuneration of the Auditors.
13.5 A resolution in writing signed by all the members of the Chamber shall be as valid and effectual as if it had been passed at a meeting of the members.
14 PROCEEDINGS AT MEETINGS
14.1 No business shall be transacted at any meeting unless a quorum is present at the commencement of such business. A quorum is defined as 25% of the total Active Members plus at least five members of the Board.
14.2 If within an hour from the time appointed for the meeting, a quorum is not present, the meeting, if convened upon the requisition of or by members, shall be dissolved. In any other case, it shall stand adjourned to such day and hour in the next week, and to such place, as may be appointed by the Chairman.
14.3 At any adjourned meeting, the members present in person, or by proxy, or by attorney and entitled to vote, whatever their number, subject to a minimum of three, shall have power to decide upon all matters which could properly have been disposed of at the meeting from which the adjournment took place.
14.4 The President of the Chamber, or in his or her absence, the Vice-President, or other member of the Board (if any) nominated by the Board, shall preside as Chairperson at every meeting of the Chamber.
14.5 If at any meeting neither the President, the Vice-President, nor the other member of the Board (if any) nominated by the Board under the preceeding Article, be present within fifteen minutes after the time appointed for holding the meeting, or if none of them be willing to act as Chairperson, the members of the Board present shall choose one of their number to act, and if there be no such member of the Board chosen who shall be willing to act, the members present shall choose one of their number to act as Chairperson.
14.6 The Chairperson may, with the consent of the meeting, adjourn any Meeting from time-to-time and from place-to-place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished at the meeting from which the adjournment took place.
14.7 Every question submitted by a Meeting shall be decided, in the first instance, by a show of hands. In case of an equality of votes, the Chairperson shall, both on a show of hands and at a poll, have a casting vote, in addition to the vote or votes to which he may be entitled as a member.
14.8 A poll may be demanded immediately upon the declaration by the chairman upon any question (other than the election of a chairman of a meeting), by any two members present in person, or by proxy and entitled to vote.
14.9 If a poll is demanded, it shall be taken in such manner, at such place, and either immediately or at such other time within fourteen days thereafter, as the Chairperson shall, before the conclusion of the meeting direct, and the result of such poll shall be deemed to be the resolution of the Meeting at which such poll was demanded. Any poll demanded upon any question of adjournment shall be taken at the meeting and without adjournment.
14.10 The demand of a poll shall not prevent the continuance of a meeting for the transaction of any business, other than the question on which a poll has been demanded, and a demand for a poll may be withdrawn.
15 VOTES OF MEMBERS
15.1 Votes may be given either personally or by proxy.
15.2 The instrument appointing a proxy shall be in writing under the hand of the appointor or his attorney, or if such appointor be a corporation under its common seal, or the hand or seal of its attorney duly authorized, but the execution of such instrument need not be attested.
15.3 Any person may be appointed a proxy, whether a member of the Chamber or not.
15.4 The instrument appointing a proxy or attorney shall be deposited at the office of the Chamber, not less than forty-eight hours before the time for holding the meeting, or the adjourned meeting, at which the person named in such instrument proposes to vote, and unless it is so deposited, the person so named shall not be entitled to vote thereunder.
15.5 An instrument of proxy may be in any form which the Board shall approve, and the proxy shall be deemed to include the right to demand, or join in demanding, a poll, and generally to act at the meeting for the member giving the proxy.
16 DISQUALIFICATION OF MEMBERS OF THE BOARD
16.1 The office of a Member of the Board (director) shall be vacated if:
(a) he resigns his or her office by writing under his hand; or
(b) a receiving order is made against him or her, or he or she makes any arrangement or composition with his creditors generally; or
(c) he or she is found mentally ill; or
(d) he or she is absent from meetings of the Board for three months without leave, and the Board resolves that the office be vacated; or
(e) if he or she shall, pursuant to the provisions of law, be prohibited from acting as a Director.
17.1 The Board shall cause proper books of account to be kept with respect to:
(a) all sums of money received and expended by the Chamber, and the matters in respect of which the receipt and expenditure takes place;
(b) the assets and liabilities of the Chamber.
17.2 The books of account shall be kept at the registered office of the Chamber, or at such other place as the Board thinks fit, and shall always be open to the inspection of the Members of the Board.
17.3 The Board shall, from time-to-time, determine at what times and places, and under what conditions, the accounts and books of the Chamber, or any of them shall be open to the inspection of members, not being Members of the Board, and no member, not being a Member of the Board, shall have any right of inspecting any account, or book, or document of the Chamber, except as conferred by law, or authorized by the Board, or by the Chamber in meetings.
17.4 The Board shall, once at least in every calendar year, lay before the Chamber at the Annual Meeting, a profit and loss account for the period since the preceding account, made up to a date not earlier than the date of the meeting by more than nine months.
17.5 The Board shall also cause to be made out in every calendar year, and to be laid before the Chamber in Annual Meeting, a balance sheet, as at the date to which the profit and loss account is made up. Every such balance sheet shall be signed on behalf of the Board by two of its members, and there shall be attached thereto, a Report by the Board with respect to the State of the Chamber’s affairs, and the amount (if any) which they have carried or propose to carry to reserve.
17.6 The balance sheet and accounts, which are to be laid before the Chamber at the Annual Meeting, shall contain the particulars prescribed by law.
18.1 Auditors shall be appointed and their duties, powers, rights and remuneration regulated in according to law, and any statutory modification, or re-enactment thereof, for the time being in force.
18.2 No member of the Board or other officer of the Chamber, nor any person who is a partner of, or in the employment of an officer of the Chamber, nor any corporation, shall be capable of being appointed Auditor of the Chamber.
18.3 Once at least in every year, the accounts of the Chamber shall be examined and the correctness of the balance sheet and profit and loss account ascertained by the Auditors.
18.4 The Auditor’s Report shall be read before the Chamber at the Annual Meeting, and shall be open to inspection by any member.
19 THE SEAL
19.1 The Board shall provide for the safe custody of the Seal of the Chamber, which shall not be affixed to any instrument, except by authority of a resolution of the Board (or of a committee of the Board authorised by the Board in that behalf) and in the presence of two members of the Board, and of the Secretary, or such other person as the Board may appoint for the purpose; and that Member of the Board and the Secretary, or other person as aforesaid, shall sign every instrument to which the Chamber is so affixed in their presence.
20.1 The signature of the President, the Vice-President, the Secretary, the Treasurer, or any Director of the Chamber, or any officer or person, appointed pursuant to paragraph 10.1 hereof by resolution of the directors may, if specifically authorised by resolution of the directors, be printed, engraved, lithographed or otherwise mechanically reproduced upon any contract, document or instrument in writing, bond, debenture, or other security of the Chamber executed or issued by, or on behalf of the Chamber. Any document or instrument in writing on which the signature of any such officer or person is so reproduced shall be deemed to have been manually signed by such officer, or person whose signature is so reproduced and shall be as valid to all intents and purposes as if such document or instrument had been signed in writing manually, and notwithstanding that the officer or person whose signature is so reproduced has ceased to hold office at the date on which such document or instrument in writing is delivered or issued.
21.1 The Board shall be entitled to set aside out of the net profits of the Chamber any further sum they think proper to the credit of the Reserve Account, or Accounts, which shall, at the discretion of the Board, be applicable for meeting contingencies for repairing, improving or maintaining any of the property of the Chamber, for the gradual liquidation of any debt or liability of the Chamber, or for such other purposes as the Board shall in their absolute discretion think conducive to the interests of the Chamber.
21.2 The Board shall be at liberty to invest any sums carried to a Reserve Account, or Accounts, upon such investments as they think fit, and from time-to-time deal with and vary such investments, and dispose of all or any part thereof for the benefit of the Chamber, with full power to employ the assets constituting the Reserved Account or Accounts in the business of the Chamber.
22.1 A notice may be served by the Chamber upon any member, either personally, or by sending it through the post in a prepaid letter addressed to such member, at his address as recorded in the Register of members.
22.2 Any notice, if sent by post, shall be deemed to have been served at the expiration of 48 hours after the letter containing the same was posted, and in proving such service, it shall be sufficient to prove that the letter containing the notices was properly addressed, and posted and that the postage was prepaid.
22.3 Notice of every meeting shall be given in some manner hereinbefore authorised to every member except those members who (have no registered address in Fiji) have not supplied to the Chamber an address in Fiji for giving of notices to them. No other person shall be entitled to receive notices of meetings.
23 AUTHENTICATION OF DOCUMENTS
23.1 Any member of the Board, or the Secretary, or any person appointed by the Board for the purpose, shall have power to authenticate any documents affecting the constitution of the Chamber (including the Articles of Continuance and by-laws), and any resolution passed by the Chamber or the Board, and any books, records, documents and accounts relating to the business of the Chamber, and to certify copies thereof, or extracts there from as true copies of extracts.
24 AMENDMENT OF BY-LAWS
24.1 Subject to this by-law the Chamber may amend or otherwise alter these by-laws at a Special Meeting of the Chamber called for that purpose.
24.2 Notice of any amendment or alteration of these Bylaws shall be given on the agenda of such Meeting at which a quorum is present.
24.3 An amendment or alteration of these by-laws shall not be made unless it is approved by at least five members of the Board present at the Meeting called in accordance with Clause 24.2.
25.1 The Chamber shall be wound up voluntarily whenever a special resolution is passed requiring the Chamber to be so wound up.
Dated this 28th day of March 2006